Best Practices: Accounts Receivable Management
October 2025
Let’s face it—no one got into dentistry or oral surgery because they love managing claims and payments. Even the most business savvy clinician can easily feel overwhelmed by their practice’s accounts receivable. Unpaid claims and overdue patient balances can quietly drain your cash flow, create unnecessary stress, and limit your ability to invest in new technology or staff. Strong A/R management isn’t about crunching numbers—it’s about keeping your practice thriving, your team confident, and your patients happy.
Why A/R Management Matters
Think of your accounts receivable like the pulse of your practice—it tells you how healthy your revenue really is. When your A/R is strong, cash flows steadily, your team stays focused, and growth feels effortless. When it’s weak, everything slows down.
Best Practices
Establish Clear Financial Policies Upfront
Clear expectations reduce confusion and minimize unpaid balances later in the billing cycle.
Strengthen Insurance Verification and Preauthorization
Accurate verifications create accurate treatment estimates.
Submit Clean, Accurate Claims
Submitting clean claims on the first attempt accelerates payment and reduces follow-up work.
Monitor A/R Aging Reports Consistently
Frequent monitoring keeps your billing team proactive and focused on priorities.
Build Follow-Up Systems
A systematic follow-up process ensures open claims don’t fall through the cracks.
Simplify Patient Payments
Accurate estimates increase patient satisfaction and reduce outstanding balances.
Invest in Staff Training and Education
Continual education reduces errors and increases revenue recovery efficiency.
Leverage Technology and Automation
Automation allows your staff to focus on higher-value tasks, improving both speed and compliance.
The DBCP Advantage
Managing accounts receivable effectively is more than a financial necessity—it’s a strategic advantage.
Dental Billing & Consulting Professionals (DBCP) is here to help you strengthen your practice’s financial performance through expert billing and consulting services. Our team specializes in simplifying revenue cycle management—from insurance verification to claim resolution—so you can focus on patient care, not paperwork.
We are also working on some very powerful new online solutions launching in 2026.
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